Remote collaboration has quickly become the standard for modern organizations. Teams are often spread across different time zones, working on flexible schedules, and relying on digital-first systems. While this setup provides freedom, it also introduces new challenges—miscommunication, duplicated effort, and disconnected workflows. Many companies have tried to address these issues by adopting a mix of apps for chat, scheduling, and file sharing, but switching between them creates inefficiency.
This is why more organizations in 2025 are turning to project management tools like Lark. Unlike single-function platforms, Lark brings essential features together in one place. Remote teams can plan, communicate, document, and decide without leaving the platform. As a result, projects move forward with greater clarity, even when team members are miles apart.
Here is how Lark is transforming remote collaboration with its unique capabilities.
Lark Base: Building a single source of truth
Remote collaboration depends on clarity. Without a shared space for project data, distributed teams risk losing track of updates. Lark Base addresses this by offering a flexible system for organizing tasks, deliverables, and workflows. Teams can design custom tables, link fields, and set up automations that reduce repetitive work.
For example, a product development team working remotely can track design sprints, testing cycles, and launch timelines in Lark Base. Each department can view the information that matters to them, while leadership sees consolidated progress.
As a business process management software, Lark ensures that processes are consistent across teams. Instead of adopting separate tools for different workflows, companies use one system to define, monitor, and refine their operations. This makes Lark not just a project tracker but the central platform that keeps distributed teams aligned.
Lark Messenger: Turning conversations into actions
Chat platforms are vital for remote teams, but conversations often disappear into clutter. Lark Messenger changes this by giving teams a structured communication space where messages can instantly become actionable.
In a global remote setting, the built-in translation feature is especially valuable. Teams in different regions can communicate seamlessly without worrying about language barriers. If a message requires follow-up, it can be converted directly into a task. That task will then appear in the assignee’s workflow and on their Lark Calendar if it includes a deadline.
This ability to move smoothly from discussion to execution ensures that important items never get lost. Lark Messenger makes remote collaboration efficient, reducing the risk of misunderstandings while keeping momentum strong.
Lark Calendar: Managing time zones effectively
Time management is one of the biggest obstacles for remote teams. With Lark Calendar, scheduling becomes more transparent and accessible. The platform supports both personal calendars, which remain private, and public calendars, which can be shared with permission. Team members can view only the calendars they are authorized to access, ensuring security and clarity.
When a task is assigned in Lark with a deadline, it appears automatically in the Lark Calendar of the person responsible. This eliminates manual syncing and ensures deadlines are always visible for those with access. Remote teams benefit by having a consolidated view of meetings, deadlines, and shared events without having to cross-check multiple platforms.
By offering permission-based visibility, Lark Calendar respects privacy while still enabling collaboration. Remote teams can confidently manage their schedules without worrying about double bookings or oversights.
Lark Docs and Lark Wiki: Keeping knowledge connected
Documentation is critical in remote collaboration, where teams cannot rely on in-person alignment. Lark Docs provides a space for real-time co-editing, commenting, and collaborative drafting. Whether it is creating a project proposal or writing a client report, teams can work together in one document without juggling multiple versions.
For long-term reference, Lark Wiki organizes information into a structured, searchable library. Companies can store onboarding materials, company policies, or detailed guides in Wiki so that new employees can access reliable information right away. Together, Docs and Wiki ensure that important knowledge is captured and accessible, making collaboration smoother and reducing repetitive questions.
Lark Meetings: Keeping discussions productive
Meetings are often necessary in remote work, but they can be inefficient if details are lost. Lark Meetings helps solve this by offering stable video calls with live subtitles and translation. Team members can understand each other clearly, regardless of their language background.
After the call, the AI-generated meeting notes are stored as a document in Lark Docs. This ensures that outcomes, decisions, and action items are saved and easily accessible. The meeting recording can also be shared through Lark Messenger, allowing absent members to catch up.
For remote teams that need alignment across time zones, this functionality reduces misunderstandings and ensures that no critical information slips through the cracks.
Lark Approval: Speeding up decision-making remotely
Remote projects often stall when approvals are delayed. Lark Approval removes this bottleneck by providing a structured way to handle requests such as budget approvals, vendor sign-offs, or policy confirmations.
Requests are routed to the right people with customizable templates, and approvers receive notifications instantly. Decisions can be made from desktop or mobile, ensuring flexibility for busy managers. Every step is logged, creating an auditable trail that is especially important for remote compliance and accountability.
For distributed teams, this means decisions are made faster and with greater transparency, keeping projects on track without unnecessary waiting.
Conclusion
Remote collaboration demands more than just a video platform or a messaging app. It requires a system that combines planning, communication, documentation, and decision-making in one place. Lark delivers exactly that, making it easier for remote teams to stay productive and aligned.
By functioning as a CRM app, Lark also supports customer relationship management alongside internal collaboration. This dual capability positions it as more than a project management platform—it is the business foundation for teams that want to scale while staying connected.
For organizations embracing remote work in 2025, Lark is the project management tool that transforms challenges into opportunities for growth.
