Nowadays more and more companies are taking advantage of employee monitoring software and other tools to gather a wide range of data related to employee activity, behavior, and the work they perform. With that data, they can then gain insights into the performance and productivity of employees – and find ways to improve it.
However, that can be easier said than done. The sheer amount of data that you collect can be overwhelming, and the trick is to know how to harness it effectively so that you can use it to boost the productivity of employees.
If you want to know how to pull that off, there are five ways in particular that you can do so.
Top 5 Ways to Harness Your Productivity Data in 2023
1. Use the Right Tools
You must use the right tools to gather data in the first place. The tools you select should be capable of capturing the data that you need, as well as providing you with features to make it easier to process and analyze that data.
One of the more popular tools nowadays to track employee performance is WorkExaminer. Its features are really comprehensive and will let you track what apps are being used, active or idle time, emails, IM chats, web history, keystrokes, and a whole lot more.
In fact, WorkExaminer will even do quite a bit of analysis automatically, and provide you with clear and concise reports so you can review the activity of employees without having to sift through reams of data on your own.
2. Let Employees See Their Own Data
The data that you collect using monitoring tools can be very helpful – not only to you but also to your employees. Giving your employees access to their own data will let them see the data that is related to them so that they can gain insights into their own performance.
Sharing productivity data with employees openly and transparently is a great way to build trust. It will let your employees see that the data you gather is for their benefit, and is being used to support them.
Some software makes it easy to give employees access to their own data. In the case of WorkExaminer, all you need to do is set up different permissions for different users – or use profiles to make it more convenient.
3. Find Software to Analyze the Data
With all the data from employee monitoring at your fingertips, you will need software to help you collect, process, and analyze it into an actionable form. The good news is that many types of software can help on that front including business intelligence tools or even built-in features within employee monitoring tools.
When looking for software to analyze data, you should focus on what you need. Some tools may be better at developing and analyzing performance benchmarks, while others may have better visualizations.
Assuming you use WorkExaminer, you should first look at their reports that include sections on productivity, activities, categories, sessions, attendance, searches, files, and more. Each report automatically analyzes the available data and processes it into simple graphs and charts so you can see what’s going on at a glance.
4. Segment Data Effectively
One of the best ways to process raw data and make it useful is by segmenting it. Ideally segmenting should be done on a case-by-case basis and can be based on the location where employees are working, their roles, the types of tasks they’re working on, the team they’re part of, and so on.
After the data has been segmented, comparisons can be made more easily and you can check how long other employees with similar circumstances take to finish their tasks or identify which tasks have the lowest performance.
If you’re using WorkExaminer much of this segmentation happens automatically. However, it is possible to manually set up the categorization of different types of activities as well as the calculation to determine the productivity score of employees.
5. Identify Trends in Performance
As you gather more and more data, you can use it as a benchmark to identify trends in performance over time. For example, you can compare data across different time periods, teams, types of tasks, or even individual employees.
By identifying these trends, you can pinpoint bottlenecks or productivity dips then look for solutions. The solutions may include additional training, better scheduling, optimization of tasks, improved communication, or something else entirely.
Arguably one of the most convenient ways to identify trends in WorkExaminer is by using its own historical reporting. Alternatively, you could choose to export the data as CSV or PDF files using its features and then make comparisons using other software.
Each of these five ways should help to harness the productivity data that you capture. Together they’ll enable you to collect and analyze data more effectively so that you can take action when required and help your employees be more productive or overcome obstacles.
Keep in mind that having the right tools is essential, or your efforts may fall flat right from the start.
Make no mistake, once you can harness the productivity data you collect you’ll be able to truly make data-driven decisions to improve productivity.
Join us on social media!